Surf Coast Cinema - COVID Safe Plan
LAST UPDATED: 21 OCTOBER 2021
GENERAL GUIDELINES
We’re looking forward to welcoming audiences to the Surf Coast Open Air Cinema.
The safety and wellbeing of all artists, speakers, audiences, volunteers and staff is our number one priority so we ask that all attendees of the Surf Coast Open Air Cinema please follow the COVID Safe practices described below:
Maintain physical distancing of 1.5m from other attendees in queues, foyers and cinemas at all times
Please minimise movement by staying within your allocated spaces or seats where practical
Wearing a mask is required indoors, except when eating or drinking
Wearing a mask outdoors is recommended
Cough and sneeze into a tissue or your elbow
Make frequent use of the hand sanitiser and hand washing facilities at the venue
Listen to and comply with instructions given by venue staff and volunteers
Stay up to date with the latest information from the Victorian Government at coronavirus.vic.gov.au
Check in with the QR code at the venue entrance
Show proof of full COVID-19 vaccination at the venue entrance
Please do a symptom self-assessment prior to leaving home, do not attend if you are unwell and then get tested Staff Coronavirus (COVID-19) Health Questionnaire.
If you begin to feel unwell while at the event, please contact a member of the HRAFF team immediately
What HRAFF is doing to be COVID Safe:
The health of our audience, communities, volunteers and staff is of the highest importance. Some of the protective measures to expect when you attend this event include:
Our festival is cashless, as are many of our venues
Physical distancing in queues and common areas to avoid close contact and congestion
Plenty of time during transitions so attendees are not rushed or crowded
Attendees will be directed to enter and exit the venue in a timely manner
Regular cleaning and sanitising of venue and public areas
Availability of hand sanitiser at all exits
All staff and volunteers wearing masks indoors and outdoors at all times (unless eating or drinking)
Collection of patron information at entry of the venue to facilitate rapid contact tracing. Information will be collected according to state government requirements including the storage of patron names and email addresses.
COVIDSAFE CHECKLIST
Here you can find a link to HRAFF's COVIDSafe Event Checklist.
Please read and make sure you are aware of the COVID-specific conditions of entry required. HRAFF is following the Victorian Chief Health Officer’s guidance and information relevant to keeping this event COVID Safe and it will be regularly updated here.
BUSINESS & EVENT DETAILS
Registered company / business name: Human Rights Arts and Film Festival (HRAFF)
Trading company / business name: Human Rights Arts and Film Festival (HRAFF)
Business address: PO Box 4490, Melbourne, VIC 3001
ABN: 41 028 224 880
Event organiser name and title: Imogen Thomas - CEO; Leia Alex - Festival Manager
Event organiser email: info@hraff.org.au
Event name: Human Rights Arts and Film Festival
Event location: Aireys Pub, 45 Great Ocean Rd, Aireys Inlet, VIC 3231
Date (s) of event: 13 November 2021
Key decision date (and reason):
22 October 2021 - Tickets on sale. This is when the organisation makes a decision on doing an in-person event because it is when tickets go on sale.
12 November 2021 - The day before each event is the last point at which the organisation will decide if the in-person event will go ahead, according to any new restrictions or COVID updates from the Victorian government.
Duration of the event: 13 November 2021, 5:00 -10:30pm
Event description: The Surf Coast Open Air Cinema is an open air event with live music, a conversation panel and an outdoor film screening.
Serving of alcohol: Venue holds its own liquor licence.
Event website: https://www.hraff.org.au/surf-coast-cinema
VENUE DETAILS
Aireys Pub has its own COVID Safe Plan.
ARRIVING AT A VENUE
If a staff member or volunteer is not fit for work, they must not attend work and contact the HRAFF Festival Manager immediately.
It is required that all staff and volunteers wear an appropriate mask during their shift. Cloth masks with three layers are suggested or disposable surgical masks. Masks should be replaced if it is no longer fitting snugly, if it is wet or if it has been contaminated by touching it.
Volunteers are provided with access to hand sanitiser at all venue locations.
Once entering the venue remember to keep sanitising or washing your hands regularly.
All personal items of HRAFF staff and volunteers should be kept within their own bag and stored in one secure location.
Venue staff to set up the screening and panel space as per their COVID Safe Plans. Ensure the queue system for patrons is managed by ushers with 1.5m distancing.
HRAFF will work with venue staff to ensure all venue hand sanitisers are full and working.
Check booking information to identify patrons with access requirements. Staff to ensure accessible patrons are directed to accessible seated areas.
All patron contact information collected via ticketing system.
Ensure that the venue's QR system is operational and all relevant contact tracing information is available upon request.
Note late or no show patrons through the ticketing check-in process. Records of their names should be kept as this information may be required for contact tracing.
Ensure venue is fulfilling the cleaning duties as per the schedule. Disinfectant to be provided to festival volunteers.
NOTIFYING PUBLIC HEALTH AUTHORITIES IF AN OUTBREAK OCCURS
Local testing sites - https://www.dhhs.vic.gov.au/where-get-tested-covid-19
As soon as informed of the confirmed COVID case, staff must contact all guests in proximity to the infected patron / staff members. We need to use contact tracing information from patrons which will be provided via the ticketing system. Staff contact tracing information will be held by senior festival staff.
If there is a confirmed COVID case at the venue, they will be isolated immediately and sent home in suitable and safe private transport. If they cannot be transported safety, they will remain in an isolated area at the venue until arrangements can be made.
Staff or volunteers may be required to isolate for 2 weeks at home who were working on shift. All staff to get tested at their local testing site.
If panelist or guests of the event were exposed to the infectious person, which is most likely, the leadership team will need to risk assess the program and the continuation of the event. The contingency plan for the event would be enacted and the program would move to online presentation only. All tickets would be refunded and patrons that choose to do so may re-purchase tickets for online screening sessions.
Venue would be responsible for professionally cleaning all areas of the venue as per government guidance.
The confirmed case should be reported to the nearest health authority.
Emergency contact lists with up to date staff, local health authority and hours for cleaning company and venue maintenance will be maintained.
Whilst liaising with infected individual, ensure to ask the following questions:
Have they notified the local Public Health Authority? If not, provide them with the contact information: telephone number 1800 020 080
Confirm when they entered the venue.
Did they use any other facilities in the venue – shop, restaurant, foyer, toilets, bar?
Did they attend other locations before or after their attendance at the venue?
Where did they enter the venue? Did they exit the same way?
Confirm with the health authority and government who will inform the public and how contact tracing will be conducted.
Outbreaks of COVID-19 will be reported by the media, and subject the organisation to scrutiny. It is important to follow the emergency communication strategy, to manage the relationship with all stakeholders and any interested parties reporting on the matter. Key messaging to ticket holders will be managed by HRAFF.
CLEANING
Cleaning and sanitising common contact surfaces will help to slow the spread of COVID 19. This should be done every hour for high touch surfaces. Surface and fittings should also be cleaned immediately when visibly soiled and after any spillage. Common contact surfaces include:
Benches and desks
Square readers and iPads
Doors and cupboard handles
Handrails
Pens & sign in book
Switches
Taps
Tables and chairs including underneath
Personal items used in the workplace such as phones and laptops should be cleaned and,ideally disinfected frequently using alcohol wipes. The venue is responsible for cleaning all workplace amenities including kitchens, bathrooms, communal areas, drinking fountains, hand rails etc.
All staff should avoid touching their face, especially their eyes, nose and mouth when cleaning. All PPE must be disposed of in a closed waste bin.
Cleaning and disinfecting surfaces:
To ensure surfaces are clean and disinfected, both steps are essential.
The first step is cleaning, which means wiping dirt and germs off a surface. Common household detergent can be used for this cleaning.
Cleaning alone doesn’t kill germs on surfaces. Disinfection means using cleaning to kill germs on surfaces.
For fabric chairs, when cleaning is required, clean the touch surfaces of the item that can be wiped with a damp cloth. Not all surfaces are amenable to frequent cleaning. If soft or porous surfaces require regular cleaning, contact venue staff to facilitate cleaning.
HAND WASHING AND SANITISING FOR STAFF
Hand washing should take at least 20 to 30 seconds. Wash the whole of each hand, covering all areas with soap before washing with water. If hand washing is not practical, alcohol based hand sanitiser containing at least 60% ethanol or 70% isopropanol is recommended.
The most important measure is proper handwashing. Staff must have access to appropriate handwashing facilities and must wash and dry their hands:
On arrival at work
Before handling food
After smoking, coughing, sneezing, blowing their nose, eating and drinking, and using the toilet.
After touching hair, scalp, mouth, nose or ear canal.
After handling rubbish and other waste
After handling money or bank cards
Before and after cleaning
Before leaving work; and before and after removing gloves and soiled masks (if used)
PHYSICAL DISTANCING AND CAPACITY LIMITS
Maintaining physical distancing of people is a demonstrated strategy to ensure the safety of all including team members and visitors.
When using electronic record keeping (e.g QR codes) the one person per two square metre rule applies in foyers, near the bar and bathrooms. This is used to calculate the total number of people managers can have in any of our venues at any one time. The size of the space may limit the number of people we can allow to enter at once. For example, if a space has an internal usable floor space of 20 square metres, then no more than ten people can be in that space at any one time.
It is important that people stay 1.5metres apart wherever possible and safe, so team members and others must not be grouped or clustered together. The DHHS website provides information about monitoring compliance of the directions at https://www.coronavirus.vic.gov.au/four-and-two-square-metre-rules
For other questions or information, please contact HRAFF at info@hraff.org.au